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Insurance and signing Waivers


Scouts Canada does NOT require it’s members (or their parents) to waive their rights to participate in approved Scouting activities. Parents who waive the rights of their child are not doing so at the request of Scouts Canada and are NOT protected by Scouts Canada Insurance.

Scouters are NOT authorized to sign waivers on behalf of Scouts Canada. A member or individual that signs a waiver for a Scouting activity is NOT protected by Scouts Canada insurance, therefore is accepting personal responsibility.

When negotiating the use of services of an activity provider (ie., a climbing wall), they may request a Waiver. Be reminded waivers must NOT be signed. Contact the Scouts Canada, Northern Ontario Council office to review the request to ensure only the responsibility that rightfully belongs to Scouts Canada is assumed.


Approved Scouting activities are events that have been approved by Group Committees, utilizing proper forms from the Camping/Outdoor Activity Guide. Locally made forms are NOT permitted and will void Scouts Canada insurance for approved activities.

  1. Camping and Outdoor Activity Application, This application is to be completed by the Group Committee on behalf of any section planning to undertake any Camping or Outdoor Activity.

  2. Safety Checklist, to be completed by the Scouter in charge of any section applying to go Camping or on an Outing.

  3. Physical Fitness Certificate, This form is to be filled out by the parent/guardian at the beginning of each Scouting year and kept by the leader. It is the parent’s/guardian’s responsibility to update the leader of any changes in the medical condition of their child/ward throughout the Scouting year.
    This form should be filled out for adults as well.

  4. Parent/Guardian Consent Form, This form must be signed by the parent/guardian for every event/activity/camp.

  5. Tour Permit, For All Travel Outside of Canada, the form must be completed by the Leader in Charge, this form is not required when the Tour is into USA and the distance from home is not more than 200 km and time out of Canada is less than 12 hours.

  6. Incident Report Form, This form must be completed by the Leader in charge for any incident which might lead to a claim against Scouts Canada’s insurance policies, immediately following the incident either call Scouts Canada 1-800-339-6643 or fax to 1-613-224-5982

  7. First Aid Usage Log, This form must be completed by the Leader in charge and retained until submitted to the Council office.

Upon completion of an Activity/Event/CAMPS, the forms must be forwarded to the Thunder Bay Areas (NOC) office, please ensure forms are appropriately signed.
For convenience forms can be forwarded to the NOC office quarterly.

Forms can be found in CAMPING & OUTDOOR ACTIVITY GUIDE (March 2000), on the Thunder Bay Area Website (, Scouts Canada Website ( or from the Council Office.

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This Web Page is maintained by Scouts Canada Thunder Bay Area.

Please feel free to contact us with any questions or comments.