Thunder Bay Area Council
Meeting Minutes

Wednesday, May 21, 2008
Lakehead University, small dining room

 

Kelly Hilton- 15^th F.W. Cubs/Group Com., Susan McClutchion – Area Com., Enrico Pucci – 17^th Westminster Group Com., Laurie Blackwell – N.O. Service Team Historian., Wm Taylor – Quartermaster., Larry Lewis – Grey Wolf., Len Godwin – 16^th F.W., Kim Lenard – 12^th P.A.

 

New Business:

• The City of Thunder Bay donated three Street Lamps to Grey Wolf, as soon as there is enough funds to cover the purchase of wiring the lamps will be installed. So far, a donation of $500.00 has been received towards this project.

•Intercity Mall has contacted Susan in regards to Scouting holding events at the mall. There is no cost providing we are not fundraising.

•Christmas Concert Fundraiser at Community Auditoriam – Susan asked if we wanted to do this again, her only request is for leaders to help sell tickets if they can, but mostly for leaders to put up the posters around the City and at businesses. Susan also requested that if anyone in Scouting attends this event please do so in Uniform! Susan will run this event. All were in favor.

• Susan will be placing an ad in the Key with in the next week.

 

Camp Report:

• Larry reported that the Cabin at Dog Lake is in great need of a new roof. Larry has obtained three quotes for supplies to complete this project – Metal Roof $1100.00, Rolled $550.00 and Tiled $350.00, these quotes were turned over to Susan. Susan said there is money earmarked for Dog Lake, and she has gotten approval from the MNR to go in, she also has a boat to get the supplies in. Susan will put together a budget and present it to Region. It was felt that Region should cover the cost for these repairs as Dog Lake Lease is paid for by Scouts Canada, also Dog Lake is well used by members of Scouts. Dog Lake has a tradition, and was built by youth, and it would be a good idea if youth helped to restore it. Larry offered to help in replacing of the roof. Len Goodwin will head up this event.

 

Public Relations Report:

Hymers Fall Fair – Len Goodwin felt this would be an excellent Public Relations event for Scouting due to the flow of people, groups can camp out, run an event or both. Len will obtain details for us.

• Westfort Street Fair – Kelly also felt this is a great one-day P.R. for scouting, we could do a fishpond or face painting etc. Susan will see if she can book it this year.

 

 

Events for Upcoming Year:

 

September

City Wide Registration – September 6^th – Intercity Mall

• Fall Camp - September 26, 27, 28^th –

 

October

• Apple Day - October 18^th

 

November

• Big Browns Beaver Party – date to be determined

• Christmas Parade - November 15^th – Susan will book truck and trailer – Older Youth to be Flag Bearers in front and back of float – Enrico to Co-Ordinate event.

 

December

• Christmas Concert Fundraiser – Dec 6th

• Christmas Pot Luck - Dec 13^th

 

January

• Skating /Badge Swap - January 20^th$50.00 earmarked

• Volunteers Appreciation - January 31th - $200.00 earmarked

 

February

• Rapid Racers (Kub Kar/18Wheeler) – February 21 – Victoria Ville Mall

 

March

• Winter Games March 21

 

April

• Bowling April 19^th

 

May

• Scoutree’s Plant Day May 9^th

 

June

• Spring Camp June 5, 6, 7

Groups are needed to take on an event to run for the next Scouting Year – please contact Susan to let her know which event your group wants to run!

 

• There was a lot of discussion on events; it was felt that a group who takes on an event should submit a budget for approval at a regional meeting. Once the event is complete, a full financial report along with all receipts and left over funds should be turned in at the next regional meeting following the event. If there is any left over funds these funds should stay in our area and put towards the next event to lower the cost to the youth participating, and not sent to Winnipeg!

• Susan reported that she was looking for a treasurer to take on the job of handling these reports from events.